Tax Savings for Businesses and Families

Investments to Help Employees with the Availability of Child Care & the Affordability of Child Care dollar picture

There are a number of tax provisions in both the federal tax code and in the state of Georgia’s tax code designed to help expand the availability of child care and to help make child care more affordable for families.

Federal Tax Incentives for Business Investment in Child Care:

Tax Credits for Employers Providing Child Care and/or Resource and Referral Services to Parents

Businesses can receive a tax credit equal to 25 percent  of qualified expenses for employee child care plus 10 percent of qualified expenses for child care resource and referral services.  The maximum total credit that can be claimed by a business cannot exceed $150,000 per taxable year.  The credit is part of the general business credit and can be claimed any time within 3 years from the due date of the return. (IRS Form 8882)

To be eligible for the credit:  teacher and kids smiling

  • The primary use of the program must be for child care and the program must meet all applicable state and local laws.
  • The child care program must be open to enrollment to the employees of the business.
  • Enrollment cannot discriminate in favor of highly compensated employees.
  • At least 30 percent of the children enrolled in the program must be dependents of employees of the business.

Qualified child care expenses include costs paid to:

  • Acquire, construct, rehabilitate or expand property that is to be used for the child care program;
  • Operate the program, including the costs of training and compensation for employees of the child care programs as well as scholarship programs;
  • Under a contract with a qualified program to provide child care to employees of the program.

Child Care Resource and Referral expenditures:
Qualified child care resource and referral expenses are amounts paid or incurred under a contract to provide child care resource and referral services to the employees of the business.   Activities must be provided in a way that does not discriminate in favor of highly compensated individuals.

Employer Sponsored Dependent Care Assistance Plans For Child Care Expenses (DCAPs)

Under current federal tax law, employers can set up Dependent Care Assistance Plans, which are flexible spending accounts (Section 129 of the Internal Revenue Code).  If employers choose to offer such plans, employees can set-aside up to $5,000 in pre-tax salary for dependent care expenses.   Using pre-tax dollars means a tax savings to employees (potentially 20-40 percent of child care expenses depending upon the family’s tax bracket and expenses incurred for child care) as well as a tax savings for employers (funds set aside through a flexible spending account reduce an employers’ payroll – for example, these funds aren’t subject to FICA or FUTA taxes).  For many employees with young children, they may already be paying for child care, so the option for a flexible spending account reimburses them at a tax savings for money that would be spent anyway.

How do flexible spending plans work? An employer establishes a written plan (required by the IRS) and distributes a summary of the plan to all employees (required by the Department of Labor).  Employees estimate how much they think they will spend on child care for the year. They can then choose to have up to $5,000 of their salary set aside tax-free into a flexible spending account through regular paychecks.  As child care expenses are incurred, employees can submit for reimbursement from their flexible spending account (FSA).  FSAs are capped at $5,000.  Expenses related to dependent children under age 13 or related to dependents who are mentally or physically incapable of caring for themselves (and who the employee claims as a dependent) are eligible for reimbursement through FSAs.  Here’s a calculator to help employees figure out tax savings by utilizing DCAP benefits.  It’s always a good idea to consult with a tax professional, but conceptually, there are savings to be realized through the tax code for employers who wish to assist their employees with child care affordability. You can read more about flexible spending accounts through Georgia’s Employee Benefit Plan Council summary.

Federal Tax Incentives to Promote Affordability for Families:

Dependent Care Tax Credit (DCTC):

The Dependent Care Tax Credit (DCTC) is an opportunity for families to take a tax credit for child care expenses related to dependent children under age 13 or expenses relating to caring for those individuals who are mentally or physically disabled (and who are claimed as a dependent).  The amount of eligible expenses are capped and only a percentage of the allowable expenses are used to calculate the credit. For example, the credit rate declines as income rises.  Allowable child care expenses for a family with one child are limited to $3,000. Families with two children are allowed $6,000 in expenses.  Against the cap of allowable expenses is a percentage limitation that is applied against the cap, which declines as income rises.  Therefore, the maximum credit is $1,050 for one child (35 percent of $3,000 in expenses) and $2,100 for two children (35 percent of $6,000). The 35 percent credit rate is reduced, but not below 20 percent, by one percentage point for each $2,000 of adjusted gross income above $15,000.  Therefore, the credit rate for families with income over $43,000 is 20 percent. The following table shows the declining percentage of credit rates by income.

DCTC Percentage Picture

To read more information about the DCTC, check out IRS Form 2441 and related IRS resources that describe how to calculate the credit.

Georgia Tax Incentives for Business Investment in Child Care:

Georgia Employer Credit for Purchasing Child Care Property. Employers who purchase qualified child care property will receive a credit totaling 100 percent of the cost of such property. The credit is claimed at the rate of 10 percent a year for 10 years. Any unused credit may be carried forward for three years and the credit is limited to 50 percent of the employer’s Georgia income tax liability for the tax year.

Qualified child care property includes:

  • Land acquisition, improvements, buildings, building improvements, furniture, fixtures and equipment purchased or acquired or placed in service after July 1, 1999 for use exclusively in the construction, expansion, improvement, or operation of an employer provided child care facility.
  • The facility must be licensed or commissioned by the Georgia Department of Early Care and Learning or approved by any successor agency having regulatory authority over child care services.
  • 95 percent of the children who use the facility must be children of the employees of the business and other employers if the child care property is owned jointly by more than one employer.

Recapture provisions apply if the property is transferred or committed to a use other than child care within 14 years after the property is placed in service. This credit should be claimed on GA Form IT-CCC100.   For more information, refer to O.C.G.A. §48-7-40.6.

Georgia Employer Credit for Providing or Sponsoring Child Care for Employees. Employers who provide or sponsor child care for employees are eligible for a tax credit of up to 75 percent of the employers’ direct costs. The credit may not exceed 50 percent of the taxpayer’s total state income tax liability for the taxable year.

  • “Employer provided” child care refers to child care offered on the premises of the employer.
  • “Employer sponsored” child care refers to a contractual arrangement with a child care program that is paid for by the employer.

Any credit claimed but not used in any taxable year may be carried forward for five years from the close of the taxable year in which the cost of the operation was incurred. This credit should be claimed on Form IT-CCC75. For more information, refer to O.C.G.A. §48-7-40.6.

Georgia Tax Incentives to Promote Affordability for Families:

Georgia Child Care Tax Credit: In Georgia, families can receive an extra tax credit that piggybacks on the federal Dependent Care Tax Credit (DCTC). When families file their state tax forms, they can use the amount of the DCTC that they claim on their federal form and multiply it by .30, which offers them an extra credit for child care within Georgia. The Georgia tax credit form is very simple to fill out!

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